Microsoft OneNote cheat sheet – Computerworld

While you click on any picture that’s been added to a web page, eight dots seem at its sides and corners. You may click on on and drag these dots to resize the picture.

Web page Templates: Click on this to open a sidebar alongside the proper of the display. On it, you may choose from a big number of web page templates, that are preformatted for particular makes use of, resembling assembly notes or mission to-dos. While you select, a brand new web page is created and the template is inserted onto it.

Hyperlink: You may apply a clickable internet hyperlink to a number of phrases on the web page. First, copy the net hyperlink to your Home windows clipboard. Subsequent, spotlight the phrase or phrase on the web page, then click on Hyperlink. On the panel that opens, paste within the internet hyperlink.

File Audio and File Video: A easy audio or video recording device will seem alongside the highest. You may document an audio or video clip in case your PC has a microphone or digital camera. The recording will seem on the web page as a shortcut to its audio or video file. Clicking it’ll launch playback by means of the suitable media participant.

On-line Video: This allows you to paste in a hyperlink to a web based video on a website resembling Giphy, Vimeo, or YouTube. A thumbnail of the video will likely be added to the web page. While you click on the thumbnail, the video will play. You may resize this thumbnail like every other picture, as described above.

In Android, faucet + on the left of this toolbar to insert parts resembling photographs, information, audio recordings, tables, and hyperlinks.

You may improve your notice by drawing on it or altering its design.

Add a drawing: Click on Draw on the toolbar above the web page. This opens a toolbar that permits you to draw on the web page, selecting from a variety of colours and line thicknesses, or insert shapes resembling ovals, rectangles, and triangles. You may also use these instruments to attract on prime of photographs that you simply’ve added to a web page.

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Change the web page background: Click on View on the toolbar above the web page. So as to add horizontal or grid traces to the background, click on Rule Strains and select. To vary the web page’s background coloration, click on Web page Shade. On the panel that opens, choose a coloration.

In each OSes, a primary drawing toolbar that features totally different markers, an eraser, and a cut-out device will open above the web page. In Android, you may faucet and maintain a marker till a panel opens that permits you to change the colour or thickness of the marker.

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To entry your notes extra effectively, it’s worthwhile to consider the way you need to set up them. You may create a number of sections inside a single pocket book for various tasks, or create separate notebooks for various functions.

Transfer a piece or web page to a special spot in its column: Click on-and-hold the identify of the part or web page, then drag it up or down the checklist to the place you need to transfer it.

Transfer or copy a web page to a different part: Proper-click the identify of the web page and choose Transfer or Copy. On the panel that opens, choose the part that you simply need to transfer or copy the web page to, after which click on the Transfer or Copy button.

Transfer or copy a piece to a different pocket book: Proper-click the identify of the part and choose Transfer or Copy. On the panel that opens, choose the pocket book that you simply need to transfer or copy the part to, after which click on the Transfer or Copy button.

Delete or rename a piece or web page: Proper-click the identify of a piece or web page and select Delete or Rename.

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Transfer a pocket book: Within the first column, click-and-hold the identify of a pocket book and drag it up or down the checklist. Let it go within the new place the place you need it to be on the checklist.

Rename a pocket book: Within the first column, right-click the identify of the pocket book and choose Properties. On the panel that opens, kind a brand new identify into the field by “Show identify.”

Delete a pocket book: Oddly sufficient, you can not delete a pocket book straight from the OneNote desktop app. In case you created your pocket book in OneDrive, its file will likely be within the Paperwork folder in your OneDrive; you may delete it utilizing the cell app or internet model of OneDrive. (However you may’t use File Explorer to entry your OneDrive to delete a OneNote pocket book file — it doesn’t seem in File Explorer.)

Nevertheless, in the event you created the pocket book in a folder in your PC’s storage drive, it seems in Explorer in a folder with the identify of your pocket book. You may delete this folder to delete your pocket book.

• To maneuver a piece or web page elsewhere within the checklist, faucet and maintain the identify of the part or web page, then drag it up or down within the checklist.
• To repeat or transfer a web page to a different part or a piece to a different pocket book, faucet and maintain on the identify of the web page or part to pick it. Then faucet the icon of a web page with an arrow over it — in Android it’s on the higher proper, on iOS it’s on the backside of the display. In Android, choose the part or pocket book to maneuver the web page or part to, and in addition choose Create a replica if you wish to make a copy in its present part. In iOS, select both Transfer or Copy, then choose the placement to maneuver the merchandise to.

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• To delete a piece or web page, faucet and maintain the identify of the part or web page to pick it, then faucet the trash can icon.
• To rename a piece, faucet and maintain on the identify of the part to pick it. Then faucet the cursor icon — in Android it’s on the higher proper, in iOS on the backside of the display — and sort within the new identify.
• To rename a web page, faucet to open the web page. Subsequent, faucet the primary line of textual content on the prime of the web page. Delete this textual content and enter a brand new identify for the web page.

Towards the higher proper of the OneNote app, click on contained in the field that has a magnifying glass icon and the phrases Search Notebooks. This can open the search pane. Sort phrases or phrases into the search field to search out pages that comprise this textual content.

Search outcomes seem on this pane. Click on a consequence to open the web page in the principle window.

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Click on the down arrow on the proper of the search field to open a dropdown the place you may broaden or slender the search vary: You may seek for textual content by means of all of your notebooks, the present pocket book, the present part, or the present web page.

There are two methods which you could share and collaborate with others in your notes.

Share an online hyperlink: Proper-click the identify of a pocket book, part, or web page, and choose Copy Hyperlink to Pocket book (or …Part or …Web page). This generates a hyperlink to the merchandise, copying it to the Home windows clipboard. As with all strange internet hyperlink, you may paste it in an e mail, instantaneous message, doc, and so forth.

Anybody who has a hyperlink to one in all your notebooks can view all of the sections in it and all of the pages below every part. If it’s a hyperlink to a piece, they will view solely the pages below that part. A hyperlink to a single web page permits them to view solely that web page.

Share your complete pocket book: You may invite particular folks to view and edit the pocket book that’s presently open within the OneNote app. Click on the Share button on the upper-right nook of the OneNote app and choose Share Complete Pocket book.

On the “Ship hyperlink” panel that opens, there’s an space on the prime the place you may invite particular folks to your pocket book, and an space towards the underside the place you may copy a hyperlink to your pocket book which you could ship to others.

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In case you’re utilizing OneNote below a piece or college Microsoft account, sharing is ruled by your group’s guidelines. As an illustration, some organizations could not allow you to share notebooks to anybody exterior your group.

In case you’re utilizing OneNote with a private Microsoft account, the default permissions permit anybody who clicks the hyperlink to edit your pocket book, not simply folks you’ve invited particularly. Which means the folks you’re sharing the hyperlink with — and anybody they share the hyperlink with — can change something about your pocket book, together with any sections and pages inside it. Their adjustments will likely be synced to your copy of the pocket book in your OneDrive or PC drive.

As an alternative, we advise one in all these safer choices:

• To ask particular folks to edit or view your pocket book: Click on Anybody with the hyperlink can edit on the prime of the “Ship hyperlink” panel. On the “Hyperlink settings” panel that seems, click on Particular folks after which click on Apply. You’ll be taken again to the “Ship hyperlink” panel. Enter the e-mail addresses or names of these you need to invite and optionally kind a message to them. If you would like your recipients to have the ability to view the pocket book (together with its sections and pages) however not alter it, click on the pencil icon and choose Can view. Lastly, click on Ship. They’ll obtain an e mail containing a hyperlink that may be opened solely by them.
• To permit anybody with the hyperlink to view the pocket book however not edit it: On the “Ship hyperlink” panel, click on Anybody with the hyperlink can edit on the backside (beneath “Copy hyperlink”). The identical “Hyperlink settings” panel described above will open: Below “Extra settings,” click on Can edit and choose Can view. Then click on Apply, which is able to return to the “Ship hyperlink” panel. You may copy and safely ship the hyperlink to your pocket book for others to view and share.

Handle your pocket book’s sharing permissions: After you’ve shared a pocket book, you may cease sharing it or change anybody’s entry permissions at any time. Click on the Share button and choose Handle Entry.

On the Handle Entry panel that opens: Click on Folks to see a listing of those that your pocket book is being shared with. You may change every particular person’s entry (between Can edit and Can view) or take away their entry solely. Click on Teams/household to have the ability to do the identical to teams of those that your pocket book is being shared with. Click on Hyperlinks to alter the entry to your pocket book’s public hyperlink (Can edit or Can view), or you may take down the hyperlink.

On the display that seems in both OS model, you may select both to ask particular folks to your pocket book or to repeat a hyperlink to it which you could ship to others through e mail, instantaneous message, textual content, and so forth. The interface varies considerably relying on which OS you’re utilizing and whether or not you’re utilizing a private or work/college account, however total the sharing features and choices within the cell app are similar to these of the OneNote app for Home windows.

In case you’re not pleased with current adjustments to a web page, you may return and restore an older model of it.

Open the web page in the principle window of OneNote. Alongside the highest of the OneNote app, click on the Historical past tab. On the Historical past toolbar, click on Web page Variations. (Within the OneNote internet app, you’ll discover Web page Variations on the toolbar’s View tab.)

To view an older model: Within the second column, listed straight beneath the identify of the web page, you’ll see a number of dates that symbolize older variations of it. Click on the date of an older model to open it.

To revive an older model: Proper-click the date of an older model of the web page, then choose Restore Model from the pop-up menu. This can exchange the web page with the older model. What was the present model will then be moved down within the variations checklist to turn out to be the latest older model.

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This story was initially printed in July 2019 and most not too long ago up to date in Could 2025.