Whenever you tag a co-worker in a element, they’ll obtain a notification.
Howard Wen
Emoji picker: Clearly, that is for inserting an emoji someplace in your element. Deciding on this can pull up a panel crammed with a lot of emoji that you would be able to scroll by way of.
Label: You’ll be able to choose from preset labels (equivalent to Not began, In progress, Accomplished, and so on.) to insert and optionally sort in a couple of phrases of clarification. To create a set of customized labels, choose Add label group, then sort in a reputation for the brand new group together with the person label choices.
The label in a element could be modified later (e.g., from In progress to Accomplished) by clicking it and choosing another choice from the Label panel.
Picture: You’ll be able to insert a picture file that’s saved in your PC’s drive or in OneDrive.
As you turn into extra accustomed to these parts, you’ll be able to skip scrolling by way of the checklist of parts by typing / adopted by the primary letter or two of the ingredient you need. To insert a picture, for instance, sort /i and choose Picture.
A Loop element with a number of parts.
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Observe that many of those parts could be mixed. For instance, you’ll be able to insert a date, emoji, picture, or individual ingredient inside a desk cell. And a few parts could be inserted alongside each other, sharing the identical line. Go forward and mess around to see which combos work.
As you add a number of parts, you’ll be able to transfer any of them to the next or decrease spot inside the element. Click on to pick out the ingredient, then click-and-hold the six-dot icon to the left of the ingredient. Drag this icon up or down, after which let go the place you need the ingredient to be moved.
Sharing your Loop element
When you’ve assembled your Loop element, you’re nearly able to ship it to your co-workers for collaboration. However first, take into consideration who you wish to share it with.
Altering your Loop element’s share settings
By default, Loop elements are accessible (and editable) by anybody in your group, however you’ll be able to change that.
In Outlook: Alongside the higher left of your Loop element, click on your Loop element’s identify. (It’ll both be derived from the topic line of your new e-mail or named “Loop element [number]”) On the small panel that opens, choose Individuals in [your organization] with this hyperlink can edit.
In Groups: Alongside the highest of your Loop element, click on Individuals in your group with the hyperlink can edit.
The “Hyperlink settings” panel opens.
Altering a element’s sharing settings in Groups.
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Under “Share the hyperlink with,” you’ll be able to choose:
- Anybody
- Individuals in [your organization]
- Recipients of this message (if the element is in an Outlook e-mail)
- Individuals presently on this chat (if the element is in a Groups chat)
- Solely [channel name] (if the element is in a Groups channel)
- Individuals with current entry
Observe: Your group could have disabled a number of of those choices and/or arrange completely different default sharing permissions.
When you’d want that different individuals you share with not have the ability to make adjustments to your Loop element, under “Extra settings,” click on Can edit and alter it to Can view.
Moreover, you’ll be able to set an expiration date. On this date, the element will not be viewable by the individuals you’ve shared it with. (This function is presently obtainable solely in Groups.)
In OneNote, Whiteboard, and Phrase: Elements embedded in these three apps use the identical share settings that you simply arrange for all the pocket book, whiteboard, or doc.
To share a OneNote pocket book or Phrase doc, click on the Share button on the higher proper of the web page. Choose Handle Entry and on the panel that opens, choose Begin sharing. In Whiteboard, merely click on the Share button on the higher proper of the web page.
On the panel that opens for any of those apps, sort within the names, teams, or emails for those who you wish to share the pocket book, whiteboard, or doc with. To vary entry permissions, click on the Can edit (pencil) icon and alter it to Can view.
Sending your Loop element
After you’ve completed establishing your Loop element and its entry permissions, you’re able to share it along with your co-workers.
In Outlook: Fill out some other areas within the e-mail physique earlier than or after your Loop element. Whenever you’re completed composing your e-mail, click on the Ship button.
In Groups: Click on the arrow button on the decrease proper. Your Loop element shall be inserted into your Groups dialog.
In OneNote, Whiteboard, and Phrase: When you’ve shared the pocket book, whiteboard, or doc as described above, your co-workers will get a notification by way of e-mail.
Resharing your Loop element in different M365 apps
You’ll be able to copy your Loop element and embed it into different Microsoft 365 apps. Click on the Copy element icon (two overlapping rectangles) on the element’s higher proper. This may copy a hyperlink to it to your PC clipboard.
Click on the Copy element icon to repeat a hyperlink to it.
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Right here’s what occurs once you paste this hyperlink in one other app or location:
- Whenever you paste this hyperlink inside a Microsoft 365 app that helps Loop, your Loop element will seem inside that app. So in the event you create a Loop element in a Groups chat, you’ll be able to paste it inside a unique Groups chat or channel, into a brand new Outlook e-mail, or right into a web page in OneNote, Whiteboard, or Phrase. Your co-workers will have the ability to contribute to your Loop element within the different app or location.
- Whenever you paste the hyperlink into an app that doesn’t help Loop, a hyperlink to open the element in a browser will seem. Your co-workers will nonetheless have the ability to collaborate on the element, however indirectly within the app the place you pasted the hyperlink.
Interacting with a Loop element
Your complete level of a Loop element is for you and your co-workers to collaborate on it. If a number of collaborators are trying on the element on the identical time, everybody can see adjustments occur in actual time and who’s making the adjustments. If somebody seems to be on the element later, they’ll see all adjustments made earlier.
To vary gadgets in a Loop element: Click on on the textual content or different ingredient (date, picture, desk, and so on.) you wish to change and make your change.
So as to add a component to a Loop element: Click on the house towards the underside of the Loop element. The phrases “Simply begin typing…” seem. You’ll be able to sort in textual content or press the / key to see the identical checklist of choices coated beneath “Including different parts to your Loop element” above.
So as to add a remark to a component: You and your co-workers can add feedback to most parts. Click on the ingredient to pick out it, then click on the icon of two speech balloons on the decrease left of it. On the panel that opens, click on Remark and on the cardboard that opens, sort a quick remark and optionally choose an emoji.
You and your collaborators can add feedback to most parts in a Loop element.
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You’ll be able to entry these extra features alongside the highest of the Loop element:
To view a Loop element inside a browser: On the higher left of your Loop element, click on its identify. Your Loop element will open within the Loop app in a brand new tab in your browser. You may make adjustments to the Loop element on this browser tab.
It’s simple to rename a element within the Loop app.
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To rename the element, click on its identify within the title bar on the high of the web page. This opens a bar that lists the file location of this element — click on the identify of the element on the finish of this bar to rename the element.
To see the place a Loop element is being shared: Click on the cloverleaf (“Shared places”) icon on the higher proper of the element to see the apps that your Loop element is being shared in.
So as to add a Loop element to a Loop workspace: Click on the cloverleaf (“Shared places”) icon on the higher proper of the element. On the panel that seems, choose Add to Loop workspace and choose a workspace so as to add it to.
To repeat (a hyperlink to) a Loop element: As famous above, you’ll be able to embed a Loop element you’ve created in varied Microsoft 365 apps. You may as well embed a element created by another person who granted you permission to edit it. Click on the dual-rectangle icon to repeat a hyperlink to it to your PC clipboard, then paste it into one other app. (See “Resharing your Loop element in different Microsoft 365 apps” above for particulars about how this works.)
To see who has entry to a Loop element: Click on the twin silhouette icon.
You’ll be able to rapidly see who has entry to a Loop element.
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To vary the sharing standing of a Loop element (in Groups): Transfer the pointer over your Loop element and click on the pencil icon that seems on the higher proper of it. Then alongside the highest of your Loop element, click on Individuals in your group with the hyperlink…, then comply with the directions above beneath “Altering your Loop element’s share settings.”
To delete a Loop element: Transfer the pointer over the Loop element till a toolbar with emojis seems on the higher proper of it. Click on the three-dot icon, and on the menu that opens, choose Delete.
Observe: When you created the Loop element, you’ll be able to delete it. When you reshare a Loop element that another person created, you’ll be able to solely delete it from the app that you simply reshared it on.
To pin a Loop element in Groups: Transfer the pointer over the Loop element till the toolbar with emojis seems on the higher proper. Click on the three-dot icon, and on the menu that opens, choose Pin.
Pinning a Loop element in a Groups chat.
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When you’re in a Groups chat, this can place a horizontal bar with the identify of your Loop element alongside the highest of the chat window. Now, irrespective of how far down the stream of messages or chats has progressed, clicking this bar will bounce your view again as much as your Loop element.
Pinning a element in a Groups channel is much less helpful. As an alternative of pinning a shortcut to the element on the high of the web page, it merely locations a pushpin icon on the element. It’s simpler to see that method, however you continue to need to scroll by way of the checklist of posts.
Managing your Loop elements
A lot of the Loop elements you’ve created from inside a Microsoft 365 app are saved in your OneDrive and rely towards no matter storage restrict comes along with your Microsoft 365 plan. You’ll discover them beneath “My information” in numerous folders relying on the app you created them in:
- Elements created in OneNote are within the OneNote Loop Information folder.
- Elements created in Outlook are within the Attachments folder.
- Elements created in Groups chats are within the Microsoft Groups Chat Information folder.
- Elements created in Whiteboard are saved within the Whiteboards > Elements subfolder.
- Elements created in Phrase are saved within the Phrase Loop Information folder.
Loop elements that you simply create in M365 apps are saved in your OneDrive.
Howard Wen
(Loop elements you create in a Groups channel aren’t saved in your personal OneDrive, however within the SharePoint web site for the staff that homes the channel, beneath Paperwork > [channel name].)
In OneDrive, you’ll be able to handle your Loop elements as you’d some other file: right-click a element’s file identify to see a menu that allows you to copy, delete, or rename it; handle its entry settings; and extra.
This story was initially revealed in April 2023 and up to date in September 2024.
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