In an period the place e mail stays each the important instrument for enterprise communication and a chief goal for cybercriminals, Outlook customers face unprecedented safety challenges.
Whereas Microsoft’s native protections supply fundamental safeguards, they fall dangerously quick towards immediately’s subtle phishing schemes, AI-powered BEC assaults, and regulatory compliance calls for.
The answer? Specialised safety add-ins that remodel Outlook from a vulnerability right into a fortified communications heart.
The Significance of E mail Safety in Outlook
E mail is without doubt one of the most important channels of enterprise correspondence and, along with it, one of the vital weak factors to cyberattacks. Confidential paperwork, logins, monetary info, and private information move by means of Microsoft Outlook.
If e mail shouldn’t be effectively secured, it might probably result in information breaches, phishing assaults, malware infections, and regulatory violations (e.g. GDPR, HIPAA, and so on.). That’s why it’s necessary to make use of further safety instruments proper inside Outlook.
Why Outlook add-in can considerably enhance information safety
Add-ins are extensions that add new options to Outlook, together with these associated to safety. Due to their integration, they shield Outlook customers once they work together with the e-mail, which is vital as a result of most errors happen once they work together with the content material. They work proper within the mail interface and might:
- Mechanically examine emails for phishing and malicious hyperlinks
- Encrypt messages and attachments
- Stop confidential emails from being forwarded
- Monitor who opened an e mail and when
- Combine with DLP programs (information loss prevention)
Benefits of utilizing add-ins
Trendy Outlook add-ins present complete e mail safety whereas working as discreetly and effectively as attainable. The primary benefit is that they improve the extent of safety with out the necessity for extra actions on the a part of customers.
Add-ins perform within the background, routinely making use of the desired safety insurance policies, which considerably reduces the dangers related to human error.
The monitoring and reporting perform is equally necessary. The IT division will get full entry to detailed logs, can monitor e mail safety in real-time, and reply shortly to potential threats.
A further benefit is the power to combine with different firm safety programs. The add-ins can work together with company anti-viruses, SIEM programs, identification instruments, and different info safety instruments, making a unified protecting circuit.
The right way to Select the Greatest Outlook Add-Ins for Safety?
When selecting safety add-ins for Outlook, there are a number of vital components it’s best to think about. Trendy safety programs should present full information safety whereas remaining straightforward to attach and straightforward to make use of.
1. Safety towards phishing and spam
A dependable add-in must be like an attentive safety guard – recognizing suspicious emails at a look: faux addresses, harmful hyperlinks and entice attachments. The perfect options use synthetic intelligence and continuously up to date risk intelligence databases to intercept threats earlier than they attain your inbox.
2. Encryption and safe information storage
Excessive-quality add-ins supply automated or guide encryption of emails and attachments. That is particularly necessary for transmitting delicate info – particularly in authorized, finance, and HR departments. It’s additionally value taking note of the place and the way the info is saved (on gadgets, within the cloud, with backup and entry safety).
3. Simple integration and customization
The add-in ought to set up shortly and seamlessly on each native variations of Outlook and Outlook 365. It’s handy if there may be centralized administration, coverage templates, and AD/SSO (single sign-on) help in order that directors and customers should not overloaded.
4. Consumer expertise and suggestions
Safety shouldn’t intervene along with your work. Good add-ins work unobtrusively, with a transparent interface and minimal clicks. Take note of consumer opinions and scores on Microsoft AppSource – that is usually essentially the most sincere indicator of reliability and usefulness.
High 15 Outlook Add-Ins for Information Privateness & Safety
In immediately’s world of threats, Outlook’s built-ins defenses can’t cease subtle phishing, information breaches, or regulatory violations. That’s why we’ve compiled a collection of 15 specialised add-ins that can preserve you secure when working with e mail.
Microsoft Purview Message Encryption — Greatest for Enterprise-Grade E mail Encryption
Microsoft’s built-in e mail safety answer for Outlook offers end-to-end encryption for emails and attachments. It’s totally built-in with Workplace 365 and Azure, enabling safe messaging each inside and out of doors your group.
Key Options:
- Automated and guide encryption of emails
- Attachment safety (information, PDF, photos)
- Assist for DLP insurance policies (leak prevention)
- GDPR, HIPAA, FZ-152 compliant
- Potential to retract despatched messages
Professionals: Deep integration with the Microsoft ecosystem, centralized administration, compliance with strict requirements
Cons: Requires Microsoft 365 E5 subscription or separate license, troublesome to configure for smaller corporations
Greatest For: Massive enterprises and authorities companies that want safe encryption with authorized help.
Pricing: Paid (Included in Microsoft 365 E5/A5/G5 or as a separate service).
Virtru E mail Encryption
Virtru offers a easy but highly effective answer for end-to-end encryption of emails and attachments instantly in Outlook. It permits customers to guard delicate information with out difficult settings whereas sustaining the comfort of working along with your mail.
Key Options:
- Simple encryption of emails and attachments with out technical expertise
- Potential to retract despatched emails or prohibit their forwarding
- Compliant with GDPR, HIPAA, CCPA, and different necessities
- Potential to learn encrypted emails with out putting in further software program
- Automated encryption by key phrase or information sort
Professionals: Intuitive interface, cross-platform help (Outlook, Gmail, cellular gadgets), skill to retract emails
Cons: Requires subscription for full performance
Greatest For: Small and medium-sized companies, healthcare suppliers, attorneys, and freelancers who want easy however dependable e mail safety.
Pricing: Free trial, paid plans beginning at $5 per thirty days.
Mimecast Safe E mail Gateway
Mimecast offers a cloud-based e mail safety service that filters incoming and outgoing e mail messages, blocking spam, phishing, viruses, and focused assaults earlier than they attain customers’ inboxes.
Key Options:
- Combines antivirus, antispam, and phishing safety
- Detects BEC (Enterprise E mail Compromise) and different subtle threats
- Mechanically backs up all correspondence
- Prevents confidential information leaks
- Analyzes information and hyperlinks in a sandbox earlier than emails are delivered
Professionals: Extremely efficient towards advanced threats, cloud-based structure, integration with Workplace 365
Cons: Tough to configure, requires administrator coaching, excessive price
Greatest For: Massive enterprises and organizations that deal with confidential information and want complete safety towards superior threats.
Pricing: Paid, the associated fee relies on the variety of customers and chosen options.
Proofpoint E mail Safety
Proofpoint offers complete enterprise e mail safety towards phishing, focused assaults (BEC), and malicious attachments utilizing synthetic intelligence and behavioral evaluation.
Key Options:
- Detects spoofed domains and social engineering
- Blocks government spoofing assaults
- Inspects information in an remoted surroundings
- DLP for e mail
- Analyzes and intercepts malicious hyperlinks in actual time
Professionals: Extremely correct risk detection, integration with SIEM programs, deep analytics
Cons: Requires coverage customization, premium value
Greatest For: Massive companies and authorities companies the place safety towards focused assaults and information breaches is vital.
Pricing: Paid (requested individually).
Cisco Safe E mail
Cisco Safe E mail (previously Cisco E mail Safety) protects company e mail from threats together with phishing, spam, viruses, and focused assaults utilizing cloud and hybrid applied sciences.
Key Options:
- Actual-time evaluation of attachments and hyperlinks
- Remoted surroundings for detailed evaluation of suspicious information
- Safety primarily based on a world risk database
- DLP and encryption
- Integration with Cisco SecureX – a single safety platform
Professionals: Highly effective safety towards advanced threats, integration with Cisco ecosystem, excessive scalability
Cons: Issue of preliminary configuration, requires administrator qualification
Greatest For: Massive enterprises and organizations already utilizing Cisco merchandise, or those that want complete e mail safety within the cloud.
Pricing: Paid, the associated fee relies on the variety of customers and choices chosen.
Barracuda E mail Safety Gateway
Barracuda E mail Safety Gateway is a complete answer to guard company e mail from spam, phishing, viruses, and focused assaults (BEC) with multi-level filtering and AI evaluation.
Key Options:
- Detecting Pretend Emails and CEO Fraud
- Zero Risk Safety – Sandbox for attachment evaluation
- DLP and Encryption
- Mail backup
- Workplace 365 integration – cloud and hybrid help
Professionals: Simple to deploy, automated safety updates, built-in archiving
Cons: Restricted analytics in comparison with rivals
Greatest For: Medium and enormous companies, particularly corporations with hybrid infrastructure (Workplace 365 + on-premises servers).
Pricing: Paid (from $3/consumer per thirty days).
Zix E mail Encryption
Zix offers automated e mail encryption to adjust to business requirements (HIPAA, GDPR), defending delicate information in transit.
Key Options:
- Automated encryption primarily based on DLP insurance policies
- HIPAA/GDPR help for regulated industries
- Safe portal for exterior recipients
- Monitoring emails with learn affirmation
- Integration with Outlook and cellular purchasers
Professionals: Ease of use, concentrate on compliance, dependable supply
Cons: Primary performance, restricted analytics
Greatest For: Medical establishments, monetary organizations, and authorities companies that require compliance.
Pricing: Paid (value on request).
Egress Stop
Egress Stop makes use of synthetic intelligence to stop delicate information leaks by way of e mail by routinely analyzing e mail content material and consumer conduct.
Key Options:
- AI evaluation identifies leakage dangers
- Takes into consideration consumer conduct and correspondence content material
- Automated encryption
- Alerts on potential DLP violations
- Integration with Outlook and Workplace 365
Professionals: Clever safety with out false alarms, user-friendly interface, minimal impression on workflow
Cons: Excessive price, requires worker coaching
Greatest For: Legislation companies, monetary establishments, and firms coping with extremely delicate information.
Pricing: Paid (value on request).
Development Micro E mail Safety
Development Micro E mail Safety is a cloud-based answer to guard company e mail from spam, phishing, viruses, and focused assaults with multi-level filtering and behavioral evaluation.
Key Options:
- Block phishing, BEC assaults and ransomware
- Analyze suspicious information in an remoted surroundings
- AI-antispam – filter unsolicited mail
- Actual-time hyperlink verification
- Workplace 365 integration – full help for Microsoft’s cloud suite
Professionals: Simple deployment, efficient safety towards new threats, user-friendly management panel
Cons: Restricted customization choices, common efficiency beneath heavy hundreds
Greatest For: Medium-sized companies and corporations utilizing cloud providers (particularly Workplace 365) that want dependable safety with out advanced customizations.
Pricing: Paid (beginning at $5 per consumer per thirty days).
Mailock Safe E mail
Mailock offers a easy answer for safe correspondence with exterior recipients, permitting you to ship encrypted emails instantly from Outlook with out difficult settings.
Key Options:
- One-time passwords – recipients open emails by means of a safe portal
- Retraction of despatched emails
- Notifications when emails are considered
- GDPR-compliant – complies with private information safety necessities
- Outlook integration
Professionals: Simple to make use of, doesn’t require software program set up on the recipient, appropriate for one-off shipments
Cons: Restricted performance for inside correspondence, fundamental interface
Greatest For: Firms that must shortly arrange GDPR-compliant correspondence with purchasers and companions (regulation companies, HR departments, small companies).
Pricing: Paid (from £3 per consumer per thirty days).
PreVeil Finish-to-Finish Encryption
PreVeil offers end-to-end encryption of company correspondence utilizing state-secret stage algorithms, defending information even from insider threats.
Key Options:
- AES-256 encryption
- Zero-Information structure – even PreVeil can’t entry your information
- Safety towards BEC assaults
- Works on PCs, cellular gadgets, and within the browser
- Easy key administration – no advanced PKI infrastructures required
Professionals: Most safety, user-friendly, safety from insider threats
Cons: Restricted integration with third-party providers, requires adaptation of workflows
Greatest For: Organizations with high-security necessities: protection enterprises, regulation companies, and monetary establishments.
Pricing: Paid (from $10 per consumer per thirty days).
Test Level Concord E mail & Workplace
Test Level is a complete safety of cloud-based workplace providers (Workplace 365, Gmail) from phishing, BEC assaults, and information leaks with a single administration console.
Key Options:
- AI detection of CEO Fraud and spoofed domains
- File evaluation in an remoted surroundings
- DLP for cloud providers – management information in Outlook and Groups
- Mechanically take away malicious hyperlinks from emails
- Unified safety – mail, information, and chats in a single answer
Professionals: Deep integration with Workplace 365/G Suite, automated e mail response to threats
Cons: Requires coverage customization, premium value
Greatest For: Firms that use cloud-based workplace suites and want centralized communications safety.
Pricing: Paid (value on request).
Tessian Human Layer Safety
Proofpoint makes use of synthetic intelligence to research consumer conduct and stop errors that result in information breaches or phishing assaults.
Key Options:
- AI safety alerts you if you’re misdirected
- Detects suspicious worker conduct
- Blocks harmful emails earlier than they’re despatched
- Detects abnormalities in communications
- Worker coaching – interactive danger alerts
Professionals: Minimizes human error, automated safety with out guidelines
Cons: Requires a “studying” interval for the system, excessive price
Greatest For: Massive corporations with high-risk operations (finance, attorneys, pharma) the place the human issue is the principle vulnerability.
Pricing: Paid (value on request).
IRONSCALES Anti-Phishing
IRONSCALES combines synthetic intelligence and crowdsourced information to routinely detect and block phishing assaults in real-time.
Key Options:
- Self-learning safety system
- Automated removing of phishing emails from inboxes
- Report Phishing button – staff assist to enhance safety
- Simulated assaults – testing the vulnerability of employees
- Integration with Outlook/Workplace 365
Professionals: Quick deployment, automated adaptation to new threats
Cons: Restricted performance towards BEC assaults
Greatest For: Medium and enormous companies the place phishing is a serious risk (retail, training, public sector).
Pricing: Paid (from $3.75/consumer/month).
SpamTitan E mail Safety
SpamTitan offers cloud and on-premises options for filtering spam, viruses, and phishing assaults with easy administration and excessive accuracy of risk detection.
Key Options:
- Analyze incoming/outgoing emails
- Blocking faux websites and emails
- Customise filtering guidelines to fulfill enterprise wants
- Actual-time risk monitoring
- Workplace 365 help – cloud and hybrid safety
Professionals: Low price, straightforward deployment, excessive filtering accuracy
Cons: Restricted performance towards subtle BEC assaults
Greatest For: Small and medium-sized companies, faculties, and non-profit organizations that want dependable safety with out advanced customizations.
Pricing: Paid (from $2.50 per consumer per thirty days).
Comparability Desk: Greatest Outlook Add-Ins for Safety
Discover the proper safety add-ins for Outlook: the desk reveals the highest 5 options with a comparability of encryption, anti-phishing, DLP, and value classes for various enterprise wants.
| Add-In | Greatest For | Encryption | Anti-Phishing | DLP | Sandbox | Pricing |
| Microsoft Purview | Massive enterprises (compliance focus) | Finish-to-end encryption | Superior (AI-based) | Full help | Full help | Premium (E5/G5) |
| Virtru | Consumer-friendly encryption | Finish-to-end encryption | Primary safety | Sure | No | From $5/consumer |
| Mimecast | Superior risk safety | Sure | AI-powered + CEO fraud detection | Sure | Sure | Enterprise pricing |
| Proofpoint | Focused assault prevention | Sure | AI/BEC safety | Superior | Sure | Excessive-end |
| Cisco Safe | Cisco ecosystem customers | Sure | Sure | Sure | Sure | $$$ |
| Barracuda | Multi-layered safety | Sure | Sure | Sure | Sure | From $3/consumer |
A comparability of the most effective Outlook safety add-ins.
Why Normal Safety Options Aren’t Sufficient
Right this moment’s e mail threats have develop into so subtle that Outlook’s built-in defenses are now not sufficient. Let’s discover out why.
Normal Outlook gives fundamental safety features: a easy anti-spam filter, guide encryption functionality, and minimal virus safety. Nonetheless, these instruments have critical limits:
- The anti-phishing filter usually misses focused assaults, particularly when attackers use actual copies of company e mail addresses, faux domains with letter substitutions (“amaz0n.com” with a zero as a substitute of “o”), and even psychological strategies (“urgently pay the invoice from the administration”).
- Constructed-in encryption requires guide activation for every e mail. However as observe reveals, staff usually overlook to activate the safety, might make a mistake when setting it up, or lose entry keys.
- There isn’t any information leakage safety (DLP). Because of this an worker can unintentionally ship a buyer database to an unauthorized individual, ahead a monetary report back to a private e mail, or publish confidential paperwork.
- There isn’t any attachment evaluation within the sandbox. Harmful information (Phrase, PDF, Excel) are opened instantly, permitting macro viruses to contaminate the system, adware to activate, and malicious scripts to execute.
SCAND: Customized Outlook Add-Ins for Your Safety Wants
Off-the-shelf Outlook safety options are good, however many corporations want personalized instruments which are tailor-made to their particular wants. At SCAND we focus on customized Outlook add-in improvement that goes past off-the-shelf options.
Why would it’s good to order a customized answer?
Off-the-shelf plugins are sometimes both redundant (with a bunch of pointless options) or not versatile sufficient. We create options that:
- Tailored to your business – for instance, particular encryption necessities in drugs or regulation.
- Built-in along with your infrastructure – works along with your inside CRM, DLP, or SIEM programs.
- Scalable to your corporation – you can begin with fundamental safety and add options as you develop.
What options will we implement most frequently?
1. Automated encryption.
Not simply guide activation, however clever guidelines: for instance, all emails from accounting or marked “Confidential” are encrypted routinely.
2. Phishing safety with coaching
The system not solely blocks suspicious emails but in addition explains to staff how one can acknowledge an assault (e.g., by highlighting faux domains within the tackle).
3. Safe work with attachments
- Sandbox to examine information earlier than opening.
- Automated conversion of dangerous codecs (e.g. .exe → .zip with password).
- Watermarks for confidential paperwork.
4. Leak Management (DLP)
- Block emails containing card numbers, passport numbers, and different delicate information.
- Warning when an try is made to ship a file labeled “Inside Solely” to an exterior recipient.
5. Analytics and studies
The IT division sees: who tried to ship dangerous information, and which phishing assaults have been blocked, which staff are most definitely to make errors.
Outlook4Gmail: Sync your Google Calendars and Contacts with Outlook
If your organization makes use of Gmail, however you want the acquainted Outlook interface with all its options and added safety, our Outlook4Gmail answer is precisely what you want. Now we have developed a handy instrument that gives full synchronization between Gmail and Outlook, permitting you to work along with your mail, contacts, and calendars in a well-known interface, however with the necessary addition of built-in company e mail safety.
The important thing function of our strategy is that we don’t simply join Gmail to Outlook, we create a safe working instrument that mixes the comfort of a well-known interface with the fashionable safety necessities of company communication. That is particularly necessary for corporations which are migrating to Gmail however need to retain management over their e mail correspondence and shield themselves from trendy threats.
Want a personalized safety module for Outlook?
Contact SCAND to debate your mission. We are going to analyze your dangers and suggest an answer with out pointless options – solely what’s going to actually shield your corporation.
